5 incredible ways technology has changed the way we work

Technology is now a huge part of our lives, impacting everything we do. It is developing at a drastic pace and with that comes a change in how we are working. As new technologies are emerging, our workforce expectations are evolving.

According to experts, the pace and rate of change are exceeding our capacity to adapt to new technologies. Do you agree?

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Just over a decade ago, the iPhone didn’t even exist. Now, smartphones are dominating our lives. Similarly, with computers, from being powered by vacuum tubes and using magnetic drums to store data, to smaller, faster versions of this that store a vast amount of data as well as enable voice recognition!

Businesses that fail to keep up with the ever-changing technologies will be at a disadvantage to their competitors and risk not being able to meet the needs of their customers who have grown up as an Internet-focused generation. Find out below the ways technology has already changed the way we work…

Collaboration made easier

It is no longer necessary for individuals and organisations to be in the same room to work with one another. A world of freedom and productivity has been opened up to staff members that travel for work but still need to be able to work on projects with those in the office.

Modern IT solutions such as Microsoft 365 have many tools within them that allow employees to collaborate remotely. For example, Microsoft Teams, a component of Microsoft 365 uses the cloud to allow business messaging, calling, video meetings and file sharing between employees wherever they are located. What’s more – this can be in real-time and online or offline. Therefore, teams that work across the globe in different time zones can work alongside each other effectively.

Through this advance in technology, workforces are not only becoming more efficient but businesses can perform better.

Being able to stay connected

In order to keep your business running smoothly, staying connected with and keeping communication between colleagues, customers or prospects is key. Technology has allowed us to stay connected instantly at the click of a button through tools such as with Microsoft Teams. Additionally, with video conferencing capabilities, gone are the days of face-to-face meetings and travelling across the country.

Staying connected means we are readily available to tackle tasks and are therefore, more productive. The tools that allow us to stay connected easily and efficiently are developing at a fast pace and are by no doubt, ones to look at implementing in your organisation.

Improved access to data

Particularly with cloud computing in the last decade, we are getting improved access to data. No longer do we have to leave the office or even our house to find data.

Cloud solutions such as Hosted Workspaces make this especially easy by enabling businesses to able to move their IT systems to third-party data centres and process large amounts of data. The range of data packages means businesses can scale up (or down), without the distressing concept of downtime or high costs.

Paperless Offices

With the current state of global warming, it is so important that we reduce the burden on our planet’s natural resources. Moving towards a paperless office helps us to do just that and will also make work easier.

Filing cabinets full of paper documents take up a lot of valuable office space. If you are not well organised, it can be a challenge to locate specific ones. Finding documents on your computer couldn’t be easier – simply use the search bar!

Additionally, if documents are stored physically, only one employee has control over it and will make adjustments accordingly. Going paperless means that multiple employees can have access to documents and can all make adjustments simultaneously without needing to hunt it down in the office. As all activity is recorded, any mistakes made can be easily identified, something that can’t be done when doing things physically.

Increased need of security

As the use of technology rises, it almost automatically means there is an increased need of security. Technology is advancing and becoming more sophisticated, as are hackers. Therefore, employers must make employees aware of that to help minimise the risk.

Phishing and ransomware are also here to stay so training employees and investing in solutions that will help protect your ever-growing database are paramount. Ask yourself – Do you have the correct security measures in place? Do you have a response plan? Have your employees been trained accordingly?


Whether you are a tech geek or a traditionalist, you cannot deny technology is moving forward and changing the way we work. It’s now a case of going with it or risk falling behind. While it is not necessary to rebuild your business around this, it’s worth thinking about the technologies that do impact your business, so you can start adjusting to the technology-focused world in which we live in.

These adjustments will be worth it in the long run and you will not only see a change in the productivity of your employees but the efficiency of your business processes.